Often a code of conduct can encompass a whole lot of other policies FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. WebUsing the Code of Ethics and Business Conduct Our Code of Ethics and Business Conduct is our shared guide to doing the right thing and living our core values. Employees who need this training, should have it designated by their departmental payroll coordinator in PeopleSoft. Contact Payroll and Employee Services about how to assign the safety training. WebDownload for Free. A code of conduct also provides guidelines Sending insulting or discriminatory messages and content. 'We require employees to follow their assigned work schedules based on their work status as determined by a contract of employment or based on decisions made by supervising staff members. A personal or professional code of conduct can help you outline standard behaviors or actions that guide individual success. Physical: Nuclear Engineering Lab (NEL), HR Administration & Finance Director: Kristin Stokes, p. (405) 325-1826 Every business is different and their codes of conduct differ e.wellness@ouhsc.edu, p. (405) 271-2180 ext. No action is required until you receive the email from OnPoint. 4502 E. 41st St, Room 3C21, Tulsa, OK 74135 If you start dating a colleague, we expect you to maintain professionalism and keep personal discussions outside of our workplace. 2.2 The Code requires from University employees to conduct themselves with dignity, Employees in certain roles (such as lab techs, nurses, safety officers, and more) should check with their supervisor to determine additional environmental safety training requirements. When to Take It:FERPA training should be completed within the first 30 days of employment or before an employee can be given access to any student record systems including Banner and Cognos. Stay on top of trends by following us on LinkedIn! e. IFSS@ou.edu District employees shall serve as positive role models for students and set good examples in conduct, manners, dress and grooming. 1. Our Code of Conduct illustrates how we live our Purpose, Virtues and Stands. In recognition of these rights, they are also responsible for complying with Perform unauthorized or illegal actions, like hacking, fraud or buying/selling illegal goods. When to Take It: Avoid deleting or ignoring comments for no reason. Office: (405) 325-3546 | FAX: (405) 325-3540, Founders Student Union, 4502 East 41st St., 1C76 Although such information is considered confidential, state law regarding access to public records and disclosure of personal information may require disclosure of certain information regarding a report of sexual harassment. For Leave Administration, contact Vanessa Llach or Jacob Turner. All OUHSC and OU-Tulsa HSC workforce members (employees, trainees, students, and volunteers) must take online HIPAA Privacy and Security training within 5 days of employment, enrollment, or appointment. Conflicts of interest, when unmanaged or not disclosed, can harm the Universitys mission and result in a loss of public trust in our research and individual medical and scientific contributions. The Employee Code of Conduct outlines FSD Kenyas policy and expectations with respect to employees behavior towards their colleagues, supervisors and all members of the organization. WebA code of conduct is an opportunity to clarify and communicate your organizations mission, values, and principles. Our mission is to provide a safe, clean and inviting experience for family entertainment. If youre facing emotional or psychological issues, [ask HR about our employee assistance program]. All new employees must complete an online cybersecurity course from KnowBe4 within the first 30 days of employment. WebThe Code of Conduct provides guidance on how employees can practically apply these values in their everyday work. When it's time for you to take one of the online courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. Employees should arrive at work at the correct time and maintain a consistent work schedule. Director: Lori Granec, p. (405) 271-2190 ext: 44701 or 44703 Also, if you act as a hiring manager, you arent allowed to hire your partner to your team. Typically, complaints can be resolved at the earliest possible stage. uploading photos) if youre asked to. An employee code of conduct includes expectations and defines acceptable behaviors. Conduct Unbecoming a Federal Employee Federal employees can be subject to appropriate discipline, up to and including removal, for conduct Norman, OK 73019 Europe & Rest of World: +44 203 826 8149 Respectfulness. The purpose of this Code of Conduct (the Code) is to provide you with a clear understanding of the standard of conduct expected when performing your duties as an employee of a Government entity. We want to set some guidelines for using computers, phones, our internet connection and social media to ensure security and protect our assets. WebAbusive conduct: Unwelcome conduct that is sufficiently severe and pervasive that it alters the conditions of education or employment and creates an environment that a Always remember that employees raising concerns in good faith must never be retaliated against. Email: ieo@ou.edu, Williams Pavilion, 920 Stanton L. Young, Room 2320 Contact Payroll and Employee Services about how to assign the safety training. Adhering to our Code of Conduct is critical to carrying out our Purpose, being true to our Virtues and accomplishing our Stands. Knowing how to operate a fire extinguisher and where to find help can mean the difference between life and death. Student Affairs, LiveWell OU Contact: Lindsay Mitchell Within the first 30 days of employment and annually thereafter. WebThe following are steps you can follow when drafting a code of conduct for your organization: Determine who will be included in the creation of your companys code of conduct. Who is required to take it: All OUHSC, OU-Tulsa, and OU employees (full time/part time/temporary) How often: Annually; All EHSO and Biosafety training is held on the University learning management system (OnPoint). Employees will uphold the When it's time for you to take this training, you will receive an email from the OnPoint Learning Management System which includes instructions and a link to thisonline training. Resolution options depend on the circumstances and may include education programs for particular individuals and mediation between the parties only if both desire mediation and issues of sexual violence do not exist. The action is taken by providing a document in person that specifically Learning & Organizational Development Manager: Fran Petties, p. (918) 660-3190 e. HRTalent@ou.edu, 4502 E. 41st St, Room 3C18, Tulsa, OK 74135, p(405) 271-2190 | f (405) 271-3551 Non-consensual relationships constitute sexual violence and we prohibit them explicitly. Mailing: PO Box 26901, URP 865 Suite 270, OKC, OK 73104 Definitions Family member - Shall include spouse, children (including stepchildren), mother, father, sister or brother; Gift Our Commitment. WebBanners Compliance Program incorporates the seven elements that originated in the Federal Sentencing Guidelines: Compliance Personnel and Structure Compliance Fraternization refers to dating or being friends with your colleagues. 17. trade unions. This includes: admissions, financial aid, academic advising, housing, athletics, recreational services, college residential life programs, health services, counseling and psychological services, registrars office, classroom assignments, grading and discipline, recruiting for employment or the benefits of employment. Current employees can update their much of their information in Employee Self-Service. Departments are required to provide department-specific HIPAA training to individuals who will provide services for fewer than five days before giving the individual physical or electronic access to PHI. We encourage this relationship between peers, as it can help you communicate and collaborate. This Code of Conduct applies Physical: 865 Research Park Suite 270, Oklahoma City, OK 73104 These rules explain how employees interact with one another at work. as the Universitys entity that administers the Student Rights and Responsibilities code. Compliance with this Code of Conduct and applicable laws is imperative to maintain the companys reputation of following the highest standards of Corporate Governance. Throughout the Code, references to company policies apply only to global policies that cover all employees There is no prescribed sequence. It is not meant to be an exhaustive list of prohibited behaviors, nor does it replace or supersede specific University policies. Do you wish to continue? The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". You should use your company email primarily for work, but we allow some uses of your company email for personal reasons. laboratories.). Current employees must complete a cybersecurity course annually. Training assignments are submitted through the PeopleSoft ePAF system. 1. This Code demonstrates how the ABC has Mailing: 905 Asp Avenue, Norman, OK 73019 The Open Records Office will coordinate with the Office of Student Conduct to provide the proper records. Weba commitment to conduct ourselves ethically, lawfully and with integrity. They ensure that employees are aware of their obligations under this Code and their PERIOD OF OPERATION This policy in respect of employees conduct, rules and regulations will remain in force until amended and approved by Council. Members of our University community have the right to work and learn in an environment that is free from verbal or physical sexual conduct that interferes with an individual's performance, or creates a work or educational climate that is hostile, intimidating, or offensive, based on sex or gender, whether that conduct originates with an instructor, a supervisor, a peer or a third party associated with the University. We expect you to be clean when coming to work and avoid wearing clothes that are unprofessional (e.g. Learning & Organizational Development Manager: Fran Petties, p. (405) 325-5397 Use Case of Employee Code of Conduct . 2.The standards of the Code guide on what must be done for every issue that may arise or every situation where ethical decisions must be made. religious proselytism, asking for petition signatures.) Empathetic . We use an intential curriculum to provide students with the skills and resources needed to navigate difficult situations. However, an employees position may also inform how they should dress. e. learninganddevelopment@ouhsc.edu Specifically, you should: When you are experiencing a conflict of interest, your personal goals are no longer aligned with your responsibilities towards us. OIS HR Director & Immigration Counsel: Nima Zecavati, JD, MPH, RO, 4502 E. 41st St, Room 3C21, Tulsa, OK 74135 Director for HR Employee Records: Kathy Agnew, Deputy CHRO. We expect you to be vigilant to spot circumstances that create conflicts of interest, either to yourself or for your direct reports. Requiring personal phone and email usage to be infrequent, brief and limited to urgent communication with family members. Recognize that other steps may need to be taken. VIOLATIONS TOWARDS ABSENCES OFFENSE DISCIPLINARY ACTION 1. A study by organizational ethics consulting firm LRN found that 73 percent of workers in an organization with a written code of conduct or ethics believe that it improves the organization as a workplace. Mailing: PO Box 26901, URP 865 Suite 270, OKC, OK 73104 Acting in the best interest of our customers, business partners and the public. Additionally, the Office of Student Conduct provides students with the skills needed to excel as effective communicators, resolve conflict at all levels, and understand the impact that their decisions have on them personally, as well as the systems in which they live and navigate. In such cases, every effort will be made to redact the records in order to protect the privacy of individuals. f. (405) 325-3077 WebHuman Resources for the University of Oklahoma. We serve the Norman, Oklahoma City, and Tulsa campuses. Anti-Discrimination 5.4 5 C.F.R. These are referred to as Members of the University.. Webmeans the Oklahoma Civil Service and Human Capital Modernization Act. How to Take It: Sexual misconduct is a general term which covers a range of crimes, including rape and sexual violence. The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects patient health information and informs patients of their rights with respect to the Protected Health Information (PHI). But, we expect you to focus on your work and keep personal disputes outside of our workplace. Health Care Component managers must also provide a written or oral review of their specific HIPAA Policies and procedures relevant to the employee's duties prior to giving the employees physical or electronic access to PHI. You may also log in directly to KnowBe4 using a browser at "training.knowbe4.com" using your OU email address and password. If your position or duties require you to have a PCI card, it will be assigned to you through the Online Learning Management System. The CRA Code of Integrity and Professional Conduct (Code) applies to all CRA employees, whether temporary or permanent, including executives, managers, team leaders, and students. When it's time for you to take the courses, you will receive an email from the OnPoint Learning Management System (LMS) which includes instructions and a link to access the online training. A code of conduct provides guiding principles for employees and often refers to other company policies in place. Employees will receive an email from ouit@ou.edu with instructions to logon to the KnowBe4 system. Your session will time out in 5 minutes due to inactivity. WebAn employee code of conduct is a legal document that provides guidelines on acceptable behaviors of individuals in an organization. This course will be automatically assigned through the KnowBe4 system. WebAn employee code of conduct helps your employees to ensure their work is compliant with the law. Mailing: PO Box 26901, URP 865 Suite 270, OKC, OK 73104 Physical: Nuclear Engineering Lab (NEL) How Can I Help Change the Culture or Learn More? Please check with your supervisor about the requirements for your role. WebThis Code of Conduct defines the expectations we have for how we act and how we make decisions. Dont use your phone to record confidential information. Signing up for illegal, unreliable, disreputable or suspect websites and services. A code of conduct is a document that outlines an organisation's standards, principles, expectations and morals. All workforce members (employees,trainees, and volunteers) at the locations listed below must takethe onlineHIPAA Privacy and Security training within5days of employment, enrollment, or appointment. This Code of Conduct summarizes federal anti-harassment law and General Services Administration policy. Download or upload pirated movies, music, material or software. Physical: Nuclear Engineering Lab (NEL), Room 205, p. (405) 325-2961 No action is required until you receive the email from OnPoint. Everyone in our company should be hired, recognized or promoted because of their skills, character and work ethic. The Code of Conduct helps you know and understand what our standards are, what we believe in, and how we conduct ourselves and our business the right way. Director for HR Employee Records: Kathy Agnew, Deputy CHRO, p. (405) 325-1826 Login and click on the Library tab at the top of the page and choose Standards of Conduct from the list of courses. But, we also want to ensure that your devices wont distract you from your work or disrupt our workplace. No action is required until you receive the email from OnPoint. RESPONSIBILITY, ACCOUNTABILITY & COMPLIANCE WITH THE CODE 2.1 Employees All Employees are to comply with this Code. It refects who we are. Schedule 2 of the Systems Act remains applicable 4. Follow our policies and always act in our companys best interests. This includes [slacks/ loafers/ blouses/ boots.] It is one of our founding values. WebBy following this Code of Conduct (Code), which forms part of the terms and conditions of employment, engagement or association with Skills Ontario, it is intended that all employees, volunteers, directors and officers will contribute to strengthening the impact of what we deliver. You may also log in directly to the OnPoint LMS and click on "Take Required Training." Often codes of conduct take big picture ideas tied to the businesss overall mission and core values and relate them to the behavior and practices they desire from staff on a day-to-day basis. Where these standards are not met, appropriate disciplinary action will be taken. For example, accepting a bribe may benefit you financially, but it is illegal and against our business code of ethics. The Employee Code of Conduct Policy is a must-have policy for all organisations irrespective of size. Serving Faculty and Staff in Norman, Oklahoma City, and Tulsa campuses. You may also log in directly to the OnPoint LMS and click on "TakeRequired Training." p. (405) 325-1826 and Identity Theft: University of Oklahoma, Information Technology and All new and current employees (students, temporary, part-time, and full-time) must complete the trainingwithin the first 30 days of employment and then again annually. WebCode of Conduct for Global Fund Employees 22 December 2020 04 Report misconduct if it is observed. f. (405) 325-0480 Americas: +1 857 990 9675 Who Needs It: The Conflict of Interest training course is designed to provide University employees with basic information about what constitutes a conflict of interest or conflict of commitment as required by the OU Board of Regents Individual Conflict of Interest Policy. HR Talent Director: Lori Granec. If you witness this kind of behavior, please report it to HR. Who Needs It:FERPA training is recommended for all employees whose job duties require that they regularly handle or review education records. f. (405) 325-3077 Failure to comply with the policies set forth may result in disciplinary action, which can include termination of employment. Visit the Gender + Equality website (GEC Trainings) and take advantage of one of the provided training opportunities. w.hr.ou.edu/wellness OIS HR Director & Immigration Counsel: Nima Zecavati, JD, MPH, RO, p(405) 271-2190 | f (405) 271-3551 Temporary employees and Volunteers are required to take the online HIPAA Privacy and Security training if they will be volunteering for five days or more, regardless of whether the days are consecutive. p. (405) 325-1826 For more information visit OU IT Cybersecurity. No matter how you use your corporate email, we expect you to avoid: In general, use strong passwords and be vigilant in catching emails that carry malware or phishing attempts. Physical: 865 Research Park Suite 260, Oklahoma City, OK 73104 As an employee, you are responsible to behave appropriately at work. DEFINITIONS includes all Australians in what we do. Mailing: PO Box 26901, URP 865 Suite 270, OKC, OK 73104 recreation, volunteering. Physical: Nuclear Engineering Lab (NEL) If you realize that you have been inappropriate, you may wish to consider determining if some form of mediation offered through the Institutional Equity Office would be appropriate. Mailing: 905 Asp Avenue, Norman, OK 73019 7. Stay on top of trends by following us on LinkedIn! Behavior: Guests are asked to conduct themselves in a manner appropriate for This restriction extends to every manager above an employee. Employees who work together may naturally form friendships either in or outside of the workplace. Our universitys Code of Conduct is a living statement of the legal and ethical standards we use as the basis for our decisions and actions, expressed though FIUs Core Values of truth, freedom, respect, responsibility, and excellence. Each employee of this council is responsible for keeping up to date with any changes in policy, principles and procedures. Who Needs It: The Conflict of Interest training course is designed to provide University employees with basic information about what constitutes a conflict of interest or conflict of commitment as required by the OU Board of Regents Individual Conflict of Interest Policy. Where informal resolution is unsuccessful or inappropriate, a formal complaint may be filed and a formal investigation undertaken. When to Take It: We want to provide practical advice to prevent careless use of social media in our workplace. email, Norman Employee Relations assists the university community by providing administrators, supervisors, faculty, and staff with advice, counsel or interpretation regarding: HR Employee Relations is available to provide general or specific training on work related issues such as performance management, policies and procedures, the disciplinary process, the dispute resolution process, supervisory skills, coaching, or departmental specific needs. Web2.1 The purpose of this Code is to establish guidelines for the professional conduct and responsible behaviour of those acting on behalf of the University, including executive officers, employees, as well as volunteers and representatives. Designed to protect the company and its employees from lawsuits, liability, and other legal matters, a code of conduct is usually divided into two parts: The first An employee who needs assistance in interpreting the provisions of the Code or who desires additional information should contact the Bank's Ethics Officer. We address two types of social media uses: using personal social media at work and representing our company through social media. Questions: Contact the Fire Marshal offices in Norman (fire@ou.edu). e. hrtalent@ou.edu Americas: +1 857 990 9675 2. We want to ensure that relationships between employees are appropriate and harmonious. The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". How Are Sexual Harassment Complaints Resolved? *DOT Shipping training is required every three years. WebState Employee conduct in violation of this Code may result in discipline, up to and including discharge. Avoid speaking on matters outside your field of expertise when possible. HR Benefits Director: Lee Camargo-Quinn, HR Employee Relations is available to provide general or specific training on work related issues such as the hiring process, performance management, policies and procedures, the disciplinary process, the dispute resolution process, supervisory skills, coaching, or departmental specific needs. Download our Employee Code of Conduct sample here. If an Informal Solution Is Not Appropriate or Possible, the Institutional Equity Office Will Initiate a Fact-Finding Investigation with the Complainant's Permission. The principles of just cause shallapply to the extent required by law orany collective bargaining agreement. Code of conduct training is one of the essential elements of a comprehensive ethics and compliance program. Discuss the draft with stakeholders. If you are experiencing an ethical dilemma, talk to your manager or HR and we will try to help you resolve it. For more information, contact the Environmental Health and Safety Office (EHSO) at (405) 271-3000. w.hr.ou.edu/wellness Current employees can update much of their information in Employee Self-Service. All new and experienced College and Department faculty, staff or students who are responsible for organizing or supervising or who participate in University sponsored on campus or off campus events and activities directed toward children and teenagers under the age of 18. 4502 E. 41st St, Room 3C21, Tulsa, OK 74135 The Institutional Equity Office utilizes both informal and formal procedures for resolving sexual harassment complaints. Valeurs, thique et conduit: Un code pour les fonctionnaires de la Nouvelle-cosse. This training should be successfully completed every 24 months after the initial FERPA training. Failure to report for work after expiration of leave; or report for work after transfer of assignment. A full, fair investigation into the facts, to decide if further action is needed. You may also log in directly to the OnPoint LMS and click on "Take Required Training." The From address on the email will be "Learning System Administrator [nopreply@sumtotalsystems.com]". p. (405) 271-2180 Physical: 865 Research Park Suite 270, Oklahoma City, OK 73104 In this policy, dating equals consensual romantic relationships and sexual relations. Office: (405) 325-2215 | FAX: (405) 325-1057 A code of conduct is not technically legally binding, but many aspects of your code may have to be followed according to UK law. It is then given to all staff members and supervisors for them to read and acknowledge. Any person needing assistance about sexual assault or sexual harassment may call or make an appointment with the Institutional Equity Office. No action is required until you receive the email from OnPoint. Required training at the University of Oklahoma should be completed as described below. e.wellness@ou.edu, p. (405) 325-1826 The University of Oklahoma complies with federal Red Flag regulations. How To Take It:When it's time for you to take this training, you will receive an email from OnPoint Learning Management System which includes instructions and a link to this 30-minute online training. The employee code of conduct defines acceptable behavior and social norms that individuals in an organization should adopt on a day-to-day basis. To ensure that all OU employees know these important life-saving procedures and to comply with federal regulations, employees are required to complete the updated Fire Safety training each year. The online HIPAA Privacy and Security training must be taken annually (electronic reminders will be generated for OUHSC employees). Gender cannot be a basis for a persons exclusion from participation in, denial of benefits, or subjecting him or her to discrimination under any education program or activity, including employment. All employees, officers, directors and contractors (collectively referred to as Employees in this code) must follow and abide by this code. Webthe Board), principal officers, employees and all the workforce to the highest standards of business and ethical conduct. They will receive passes and will be asked to return them to [reception/ gate/ front-office] once their visit is complete. Norman, OK 73019 WebYour misconduct disciplinary procedure should usually include: Clear communication.
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